RPA IN LAW: Leveraging Automation in the Legal Industry!

“The law is the public conscience,” said Thomas Hobbes.

Imagine what would happen if there were no rules to follow, no laws to abide by, nobody to help you distinguish the wrong from the right. Would life remain the same as it is now? What would be the repercussions? This brings us to an extremely important and highly discussed terminology, ‘justice’.

It is this sense of justice that ensures every citizen’s well-being and the general welfare of the society. Whether it is cases relating to civil law – including property disputes, contract breaches, defamation etc., or criminal cases ranging from theft and robbery to violence and assault, the legal system works day in and day out to ensure that justice is meted out to the innocent and the guilty are faced with negative consequences. As long as there are individuals and societies and institutions, the legal system can never go redundant. Then, should we constrict the domain of law by redundant tasks? We’re back with a blog; and today, let’s talk about the significant role of RPA in the legal domain:

 1. PAPERWORK CAN BE A LOT OF WORK. SO LET’S WELCOME THE RPA ALTERNATIVE!

Preparing, storing and retrieving hard-copies of legal documents can be a headache for staffs from any industry. Added to this is the vast amount of information being regularly generated in legal firms and institutions, resulting in heaps of unorganized data. So come along, as RPA can help you digitize all your paperwork. Such automation can ensure that your workplace is more organized and efficient and devoid of the jargon and chaos caused due to the accumulation of papers. Have you boarded the digitization flight yet?

2. NOW, RPA CAN PROVIDE SUPPORT TO YOUR SUPPORT DEPARTMENTS…

The support departments are really the pillars of any organization – investing their time and efforts in ensuring its smooth functioning. And that’s why it’s important to realize that the support departments also require support in order to ensure professional growth and overcome stagnation. With RPA, important but repetitive business processes such as documenting data relating to on-boarding and off-boarding, tabulating accounts and invoices etc. can be automated, thus ensuring that legal firms are not bogged down by monotony.

3. THINKING ‘IN CLOUDS’ – NOW PROVIDE YOUR CLIENT ONLINE ACCESS TO IMPORTANT DOCUMENTS

It’s safe to claim that the 21st Century belongs to the online world that connects people like never before. So can the legal industry remain untouched by this digitization? It’s time to save your client from those time-consuming trips they undertake in order to sign agreements and obtain official documents. Now, with the help of cloud platforms, your clients can gain online access to these standardized documents, templates etc. and customize them as per their requirements!

4. OBTAIN SUFFICIENT INFORMATION AND BUILD A STRONG CASE FOUNDATION WITH RPA!

Building a strong case is definitely not a piece of cake. It involves extensive research, as well as collecting and documenting evidences and incorporating any other important details. A lot of times, lawyers face many challenges in gathering such extensive information and extracting the relevant data from the massive chunk. The law clerks often perform these segregation tasks. With RPA, one can segregate relevant information and store the data efficiently. Such data management through RPA can simplify the research process and eliminate monotony.

5. ORGANIZE YOUR CLIENT RISK ASSESSMENT TODAY!

Hang on…your bot’s role doesn’t end with gathering of information. RPA can also help you with client risk assessment – an extremely important albeit tedious task. Bots can organize important client information such as the products or services the client party deals with, records of previous associations of the client with the firm etc. This ensures that client data is stored efficiently and is easily available.

Ensuring that the innocent get justice and the guilty meet the consequences for their actions is a challenging task in itself. So, why overburden this extremely significant domain of law with unproductive, labour-intensive tasks? Let’s help the legal domain ascend to new levels!

SOURCES:
1. Asia Law Portal
2. Analytics Insight

MEET YOUR CHATTY CHATBOTS: 5 Ways in Which Chatbots are the Best Virtual Assistants

“Chatbots are the new websites, and messaging platforms are the new browsers,” someone said.

Personal assistants and secretaries have existed for as long as there have been people at higher posts in offices and companies. Whether it’s typing out a letter or sending out invites for meetings, they have done it all. While these jobs of helping out another person at work have ensured enough employment generation through the decades, we can all agree that these jobs are far from lucrative. The rule-based, repetitive tasks often tend to reduce people to two hands performing uninteresting tasks without applying their intellect.
So how about a personal assistant who is ever-willing to help – whether it’s setting your alarms or informing you about today’s weather; or simply raising your spirits with a joke or tongue-twister when you’re under the weather. Welcome to the world of chatbots, your 24/7 personal assistants!
We’re back with a blog, and today, let’s dedicate a blog post to our dedicated, diligent, and sometimes quite eccentric, virtual assistants. These virtual assistants have been around for quite some time now, starting with the first of their clan, Apple’s Siri. According to Go-Gulf, the number of people using virtual personal assistants has been estimated to reach 1.8 billion by 2021. Today, we have a handful of virtual assistants; including Microsoft’s Cortana, Amazon’s Alexa, and Google’s Google Assistant for smartphones and Google home; performing a world of tasks for every day:

1.Your chatbots don’t sleep at work. And they’re at work ALL THE TIME.
Let’s face it. Human assistants must not be overworked under any circumstances; and they deserve their 7 hours of sleep and timely breaks. Ever observed Cortana or Alexa not in their seats owing to tea-break or simply because they have already finished the given hours of service? Your chatbots are never, ever exhausted. Whether you want them to carry out extensive research for your business, or entertain you with a poem on one of those insomniac nights, they are available 24/7.

2.Hundred queries, one assistant!
Life can certainly be chaotic and confusing sometimes. And don’t we all look for that go-to person to consult during times of confusion? But how many queries can even the most learned and well-informed person answer at once? Yes, let’s face it – humans do have their own limitations, and it’s alright. And that’s why we have designed virtual assistants who can perform tasks that humans generally can’t – such as processing, with unbelievable accuracy, hundreds of queries asked at the same time from a thousand different devices; and providing suitable, spontaneous, and sometimes even witty responses to every individual. That’s the beauty of Artificial Intelligence.

3.Chatbots are like chameleons – they can adapt themselves to every scenario!
As discussed before, humans cannot be everywhere; and different online platforms have been designed by us in order to facilitate easier and more efficient communication across the globe. With chatbots having entered the scene, the question arises as to whether these awesome assistants can be integrated to the vast repertoire of systems and platforms built by us over the years. The answer is a resounding YES! Your chatbots are like chameleons – they can easily change colour in order to adapt themselves to the environment they are exposed to. Thus, they set up shop at practically any domain; helping you with your queries and organizing sprees; your chaotic moments and phases of boredom.

4.No, your chatbot shall not demand salary on the 1st of the coming month!
While the job profiles of customer service executives and personal assistants have always ensured employment generation, these occupations, needless to say, function on salary basis. You cannot, and must not, hire a person with dismal or no income provided to him/her. However, chatbots do not need three square-meals a day. They are more than happy to reside in the software platform in which you place them, making it their forever home; and when you ask Siri or Google Assistant whether they have families of their own, their ultimate happiness is in serving you! Other virtual assistants and chatbots are no different. It is quite economical to maintain your chatbot; updating it from time-to-time and modifying it to meet the requirements of the given platform.

5.Human spontaneity minus human impatience = Chatty Chatbot!
Your chatbot can converse with you about almost anything under the sun – keeping the to-and-fro nature of human conversation intact, while also eliminating the negative aspects of the same; such as boredom and impatience. This gives customers a near-perfect interaction experience, where they are helped by the chatbots with great precision, regardless of the time of the day/night, and the complexity level of the question.
And last but not the least, chatbots can even be customized to entertain you in whatever rational way you deem fit – right from playing games with you, to reciting poems or jokes, and engaging in occasional situational comedy during the course of your conversations.

Artificial Intelligence can certainly make life more efficient in every way; and the ‘chatbot’ wonder is probably the best example of the same. However, chatbots go one step beyond the macro level of Artificial Intelligence, to include the benefits of AI’s subfield, Machine Learning; which enables them to carry out their tasks independently, without human intervention. In a lot of ways, having bestowed life on AI and ML, humans have created forces that are capable of performing unbelievable feats that humans are either totally incapable of, or require to invest excessive amounts of time and effort to complete. However, it is important to keep in mind that it is, after all, the human caliber and intellect that has led to such an invincible creation in the first place; and so, it is our responsibility to use our creations in as optimal and secure a manner as possible.

6 RPA MYTHS THAT TOTALLY NEED TO BE BUSTED

“Myths are a waste of time; they prevent progression,” says Barbara Streisand.

It is certainly no myth that Robotic Process Automation is the next big buzzword that’s doing the rounds in industrial, organizational and software circles. Dealing ostensibly with the designing and application of software robots and artificial intelligence workers, RPA is speculated to do away with the requirement of human resources for the completion of repetitive, monotonous tasks. Then will it affect the availability of jobs, leading to unemployment? Will RPA be too expensive for human race to handle? And is it really a long-term thing, or just another transient fad? Hang on with those questions, as we are back with a blog, to bust some of the biggest myths of RPA:

1) Is my job at risk?
If humans were meant to only engage in uninteresting, repetitive and monotonous tasks that do not challenge one’s intellectual faculties in any way, then RPA might probably pose a risk to your job. But again, were that the case, RPA would never have been designed at all.
Yes, robots might probably lead to dearth of stagnant jobs in the corporate and other sectors. But let’s face it, humans are much more than just a pair of hands doing unstimulating jobs. With RPA, your mundane, boring tasks will be taken care of on a daily basis, while you invest your mind and heart in more challenging sectors, such as production, communications, creativity etc. Lastly, let’s not forget that even robots are made by humans; and as a result, they will continue to require human intervention in order to be manufactured, and assigned to various day-to-day tasks.

2) Will RPA cause a hole in our pockets?
Let’s consider, for a moment, some examples of projects at various stages of inception and development – building industrial complexes, setting up start-up companies, building and establishing brands…all important projects cost significant amounts of money. But this obviously does not (and should not) deter humans from developing these ideas. The same is the case with RPA. Having said that, while RPA’s initial inception costs may be somewhat high, it can be extremely cost-effective once it is applied to day-to-day situations. If we were to compare RPA with other traditional practices like business process outsourcing or offshore manual processing, RPA would win hands down in terms of maximum cost reduction.

3) So if the application of RPA is not an expensive process, are we adopting this technology only to reduce costs?
A myth quite converse to myth number 2 opines that RPA is used only to ensure cost reduction. To resolve this myth, let’s consider the difference between robots and humans. No two humans can be exactly the same (not even identical twins!); and thus, not only two humans performing the same task, but also the same human performing the task at different times, tend to produce different outcomes. In contrast, robots are an asset to organizations in that they are consistent in producing the same outcomes every single time. So yes, quality and speed with regard to the task at hand are also other major advantages of RPA, besides cost reduction.

4) Wow! So robots are nothing less than Utopian, are they?
Okay, wait. Ever been exasperated by ‘404, Page not found’? Which means software can commit errors, too. Robots are no different. Yes, if programmed to perfection, robots can be perfect. And this reiterates the fact that robots are what they are designed to be. So if a human commits errors while developing these robots, they are bound to have imperfections.

5) But…really, RPA in all domains?
Well, the answer is…yes. No matter how creative or abstract a job may be, every job, at some stage or the other, consists of some amount of concrete, monotonous tasks. And as long as there are repetitive tasks, there will, and should, be robots.

6) So RPA, my friends, is the be-all end-all of everything! Err…is it?
This myth, if not busted, shall remain as the biggest and falsest myth of all. While RPA can do your day-to-day boring tasks, its purpose is NOT to replace human labour, but only to make it more efficient. Your robots do certain not-so-challenging tasks for you, so that you can invest your time and efforts into doing other greater things. Like…may be; design another robot?

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